Ready to get into technical writing… and get paid for it?
Technical writing is one of the fastest-growing professions around. Companies are clamoring to find people who can simplify complex technical concepts into clear documentation that users can understand. But here’s the best part…
You can make (much) more than a “normal” writer does.
The Bureau of Labor Statistics says that technical writers make an average salary of $78,060 per year. That’s almost double the $44,500 average for regular content writers! Plus, the job growth is expected to increase by 12% through 2030. That translates to roughly 5,500 new job openings each year.
The problem is that it can feel daunting to break into the field if you don’t know where to begin.
That’s what this guide will help you with. We’ll show you the ins and outs of technical writing certification and how to pick the right program for you.
If you’re ready to get started, let’s go!
Let’s start with the basics:
- Why technical writing certification is important
- What core skills every technical writer should have
- Choosing the right certification program
- How to build your portfolio
The Definition of Technical Writing Certification
Technical writing certification means that you have the skills and knowledge to turn technical content into clear, easy-to-use documentation.
This is different from regular writing certification because technical writing certification programs are focused on the methodologies, tools, and frameworks of the technical industry. This could include API documentation, user manuals, software guides, white papers, and more.
The reason that employers care is that you have verifiable proof you have the skills to work with technical content. A certification means they don’t have to worry.
Certification programs will usually cover basic topics like audience analysis, information architecture, and content management systems. But the better ones will also teach you how to work with engineers, product managers, and designers in the technical field.
Why Technical Writing Certification Is Worth It
Let’s be honest with each other for a moment…
You don’t actually need certification to become a technical writer. But it will make your life a lot easier. Imagine two job applicants: one with a portfolio and writing samples. The other has the same things PLUS a recognized certification.
Who are you going to interview?
Certification will give you credibility. Most technical writers don’t have a formal background or training in the field. Having a certification sets you apart from everyone else who’s just “learning as they go.”
Certification will teach you industry standards. You’ll pick up the right terminology, formatting guidelines, and best practices that companies ACTUALLY use. Which means you can contribute from day one.
Certification will open doors. Some companies won’t even consider someone who doesn’t have certification or relevant industry experience. Starting with a certification gets you out of that catch-22.
The Core Skills You Need to Know
So, what exactly are you going to learn in a good technical writing certification program?
First and foremost, you will learn technical communication skills. And this isn’t about “dumbing things down.” You’ll learn how to make complex information easily accessible to your target audience. Whether that’s engineers or end-users, you’ll adapt your writing to them.
You’ll also learn the ropes of information design. How to logically organize content, create effective visuals, and structure your documentation so that users can find what they need as quickly as possible.
Something most people don’t realize is that technical writers use a lot of tools. During the certification process, you’ll need to become comfortable with:
- Content management systems
- Version control software like Git
- Documentation tools like Markdown and DITA
- Tools and platforms your development teams use
The best programs give you hands-on experience working with these tools – not just theoretical knowledge.
Choosing The Best Certification Program
Here’s the deal: There’s no shortage of technical writing certification programs out there. Some focus on general writing skills, while others are more specialized in an industry like software or medical writing. Choosing the right program is crucial, and it depends on what field you want to work in.
Look for programs that have an industry-relevant curriculum that teaches the tools and processes that are currently in use. Technology changes fast, and your training should be up to date.
Programs should also include practical projects so you can build your portfolio and show employers your skills are real.
Access to a community of other technical writers is also a major plus. You can get feedback, support, and learn of job opportunities.
Finally, experienced instructors are a big deal. You want your instructors to have real-world technical writing experience. No academic ivory tower – they need to know what ACTUALLY works in the industry.
Professional organizations like the Society for Technical Communication offer well-respected certification programs. There are also independent companies that offer quality courses employers will recognize.
Building Your Technical Writing Portfolio
Here’s the truth: Your portfolio is going to matter more than your certification.
Employers will want to see that you can ACTUALLY write technical documentation. Which means that building up a strong portfolio of writing samples should be an important part of your certification journey.
Start writing sample documentation even before you have an official “job.” Take a product or software that you use and write a user guide for it. Write API documentation. Create a troubleshooting guide. These are all valid samples that show off your technical writing skills as much as paid work.
Save all your work from your certification program and make it portfolio-ready. The best programs should have you complete several high-quality portfolio-worthy projects that you can use.
Remember: Quantity doesn’t matter as much as quality here. A few excellent samples will net you more interviews than ten mediocre pieces of documentation.
What To Expect During The Certification Process
Most technical writing certification programs will have a similar structure.
You’ll start with the fundamentals and then progress to more advanced concepts. In the beginning, you’ll learn the basics of audience analysis, document planning, and writing principles. Then, the program will teach you more advanced material like information architecture and content strategy.
The whole process could take several weeks to months, depending on how much time you have. Some programs are self-paced, and others will have set schedules.
The best programs will provide regular feedback on your work. You’ll submit assignments, and then you’ll get detailed critiques from real technical writers.
Landing Your First Job
Okay, so certification is great. But it doesn’t actually magically land you a job.
Once you have your certification, you need to get out there and actually find a job. Update your resume to highlight your certification and the specific skills you now have. Use job posting keywords so your resume can make it past those applicant tracking systems.
Get your professional online presence in order. Update your LinkedIn profile to showcase your technical writing skills. Start a blog if you want to where you share technical writing tips.
Network within the technical writing community. Attend virtual meetups, online forums, and social media groups to connect with other technical writers. Many jobs are never even publicly posted – they’re filled through word-of-mouth referrals.
Remember: There’s actual opportunity out there. Job growth is projected at 12% through 2030. Companies need technical writers, and certification will help you get noticed.
Wrapping This Guide Up
Technical writing certification isn’t magic. But it IS one of the smartest moves you can make for your career.
It gives you the skills and portfolio you need to get into a growing field with good pay. Whether you’re making a career change or just starting out, technical writing certification provides a clear path to your goal.
The time and money you invest in a quality program will quickly pay for itself. With good salaries and continued growth, there’s never been a better time to get certified.
So what are you waiting for? Find a certification program that works for you, commit to it, and start your technical writing career today.